APP 9-11: Processing One-Time Payments

All one-time payments must be approved by the Office of Academic Personnel prior to the activity/service taking place and before these payments are offered to the academic appointee.

For all intercampus one-time payments, the host campus must notify the home campus of the activity in advance of the activity being performed. The home campus must confirm that the academic appointee is eligible to receive the payment.

Job Codes and Earn Codes for UCPath Entry:

  • Guest Lecturer:  001650 / HON for Honorarium
  • Faculty Consultant:  003700 / ACF for Additional Compensation – Consulting
  • Award/Prize: 003999 / AAP for Academic Award or Prize
  • Misc. Academic Activity: 003999 / RGN for Regular Pay
Home/HostForm to UseProcess
Home: UCI
Host: UCI
UCI-AP-70
  1. Host department prepares and completes AP-70 form.
  2. Host department sends AP-70 form to the Office of Academic Personnel (acadpers@uci.edu).
  3. Office of Academic Personnel will reviews and sends form back to host department.
  4. Host department processes transaction in UCPath.
Home: Other UC
Host: UCI
UPAY 644C-T
  1. UCI department completes the UPAY 644C-T for inter-location one-time payment form.
  2. UCI department sends UPAY 644C-T to the UCI Office of Academic Personnel (acadpers@uci.edu).
  3. UCI Office of Academic Personnel will review form; if approved, will send to home campus.
  4. Home campus completes their section/approval and sends form back to the UCI Office of Academic Personnel.
  5. UCI Office of Academic Personnel will send completed form to UCI department.
  6. UCI department will enter transaction in UCPath
Home: UCI
Host: Other UC
UPAY 644C-T
  1. Host campus completes the UPAY 644C-T for inter-location one-time payment form.
  2. Host campus sends the form to UCI’s Office of Academic Personnel for review and approval.
  3. UCI Academic Personnel will send completed form to host campus.
  4. Host campus will enter transaction in UCPath.

 

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