“Additional UC Compensation” refers to, honorarium, stipends, summer salary, payments for overload teaching in self-supporting programs and otherwise, and other types of University-paid compensation that are in addition to the eligible individual’s annual salary and reflect academic activities in addition to the individual’s usual job duties (“Additional Academic Activities”).
Eligible individuals include but not limited to Senate faculty and any non-represented academic appointees (e.g., Adjunct, Academic Coordinators) .
Additional UC Compensation can be either:
- Self-Supporting Degree Programs: additional compensation earned should be processed as additional pay at the time of the Additional Academic Activity.
- Other types of Additional Academic Activities: can be deposited into an Academic Enrichment Fund (AEF) that can be used by the individual to support the individual’s university activities or, split, some amount paid as a direct payment and some amount deposited to an Academic Enrichment Fund (AEF).
Outside Professional Activities (OPA) APM 025 Reporting
For faculty subject to APM 025, compensation for Additional Academic Activities is considered payment for an activity outside a faculty member’s regular job duties. This activity is therefore designated as a Category II OPA and subject to reporting under APM 025 as well as the policy time limit.
Self-Supporting Degree Programs (SSDP)
Additional compensation earned from self-supporting degree programs should always be processed a additional pay to the individual. As the number of self-supporting degree programs increase on our campus, our office is providing the following guidelines to ensure consistent practices across the campus.
Entry into UCPath
Payments for teaching or course development in self-supporting degree programs (SSDP) are by agreement and are paid differently depending on the academic’s job.
For non-represented teaching faculty these payments should be added as additional pay on their regular teaching job. Use the earn code ACN when processing the SSDP payment for teaching and/or course development.
For all other academics, payments for work in SSDP should be added as a concurrent job as follows:
- Job Codes:
- Teaching a SSDP course: 001650 – LECT-MISCELLANEOUS/PART TIME
- SSDP course development: 003999 – MISCELLANEOUS
- Salary Admin Plan: BYA
- Leave the job compensation blank
- Add the payment in additional pay using earn code ACN.
Other Types of Additional Academic Activities
Additional UC Compensation shall be paid to the individual when the Additional Academic Activities are conducted, unless the individual completes and submits the UCI-AP-AEF form before rendering the service(s) and elects to have the Additional UC Compensation allocated to an AEF account. In other words, if an individual does not make an election, the default is that Additional UC Compensation will be paid to the faculty member as compensation at the time of the Additional Academic Activities. Once an election has been made, it is irrevocable.
Individuals are required to complete the UCI-AP-AEF form for each additional compensation related activity. A new form should be submitted annually for each individual activity following your school’s procedures.
Academic Enrichment Fund (AEF) Accounts
- As an alternative to receiving additional compensation payments, the individual may elect to deposit the Additional UC Compensation into an AEF account prior to rendering the Additional Academic Activities by submitting the UCI-AP-AEF form.
- Schools will need to put AEFs in place for individuals who elect to receive money in research accounts in lieu of direct compensation (stipends, summer salary, etc.).
- Once the election has been made to allocate Additional UC Compensation into an AEF account, the individual cannot change the designation of such funds.
- Once Additional UC Compensation is allocated to an AEF, those funds cannot be used for the individual’s salary support or cost of benefits (e.g., summer salary, NSTP). (Neither can any funds already in an AEF be used for the individual’s salary support or cost of benefits.)
- AEF accounts may be used to support University-related professional expenses by reimbursing expenditures that can be characterized as either:
- An allowable direct charge, or
- Reimbursable University-related business expenses incurred and documented consistent with University business and finance and accounting guidelines in support of the individual’s academic work, or
- Recognized uses of reimbursable expenses include the following:
- Travel, meeting expenses
- Salary and related benefits costs for personnel other than the individual: graduate students, postdoc, research associates, administrative assistants
- Supplies: laboratory, office
- Books, subscriptions, memberships.
- Reimbursement from, or charge to, an AEF account is subject to applicable University policies governing reimbursement of allowable expenses, including the approval for the use of funds in AEF.
- Restrictions on AEF Accounts
- An AEF account may not be used by the individual to pay additional compensation (e.g., summer salary, NSTP) to the individual.
- In the event of separation, retirement, or termination of employment, any outstanding balance in an AEF account remains the property of the University.
- Once funds have been allocated to an AEF account, the designation cannot be changed.
- Use of AEF Accounts for Emeritus Faculty: Subject to the guidelines described above, emeritus faculty may continue to use their AEF accounts under the following circumstances.
- If the emeritus faculty member has a recall appointment at UC Irvine for teaching, research or service, or
- If the emeritus faculty member is demonstrably active at UC Irvine as evidenced by active grants, active graduate student supervision, or active participation in departmental service activities.