Frequently Asked Questions: One-Time Payments

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1. A faculty member has volunteered to serve in a review committee, is this eligible for one-time payment?
APM 666-16 on Honoraria specifically prohibits honoraria payments for serving on any review committees, ad hoc committees, thesis committees, and campus or system-wide committees. Serving on a committee can be listed as service on the next review.
2. A UCI academic appointee gave a guest lecturer at our annual UCI departmental orientation, can they be compensated for this activity?
APM 666-8 states that additional compensation for a lecture can only be provided if the lecture occurs at a UC campus other than the academic appointee’s home campus.
3. A grant has allocated funds to pay a faculty member to serve on an advisory board, can this be paid as a one-time payment?
Serving on an advisory board is not an eligible activity for additional compensation via a one-time payment. Activities such as these that are funded by contracts and grants which allow for payments cannot bypass existing campus policies.
4. I work directly with the faculty requesting a one-time payment; I have the completed form, where do I send it to for approval?
Please route all one-time payment forms (UCI-AP-70 or UPAY 644C-T) to your Dean’s office for review and approval. They will then forward the request of Office of Academic Personnel for final approval.
5. Can a without salary academic appointee receive a one-time payment?
Yes, you may pay a one-time payment to an academic appointee on a without salary appointment, as long as it is an eligible activity and within policy. A one-time payment is not intended to avoid hiring the academic into a paid appointment.
6. How are one-time payments processed in UCPath for represented academic appointees?
For represented academic appointees, a concurrent job must be created to process the one-time payment UCPath Additional Pay in PayPath.
7. Do self-supporting degree programs qualify for one time payments?
Self supporting degree programs do not qualify for one-time payments. Please refer to the self supporting degree program guidelines for payment processing.

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