The UC Outside Activity Tracking System (OATS) is a streamlined, web-based application where faculty members can report outside activities and income, in accordance with UCOP conflict of commitment policies. Its interactive format facilitates the reporting, prior approval, and annual certification of outside professional activities, and helps faculty understand the related conflict of commitment policies.
UC OATS Introduction Video
In UC OATS you can easily comply with policy. Report and manage your outside professional activities, submit and view your forms online, and track your total time. For Health Sciences Compensated faculty, Deans and Faculty Administrators, you can also track your earnings. Additionally, UC OATS will generate an automatic report for you to certify your annual activities at the end of the year. Click the video for a step-by-step guide on how to use UC OATS.
Training Resources
UC OATS Step by Step Guide to Navigating UC OATS | ||
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General Campus Faculty (APM 025) | Resource materials on entering outside professional activities, track effort, and completing annual certification. | https://info.ucoats.org/pages/training-faculty-025- |
Health Sciences Faculty (APM 671) | Resource materials on entering outside professional activities, track effort and earnings, and completing annual certification. | https://info.ucoats.org/pages/training-faculty-671- |
Reviewers | Find documentation and user guides for reviewing UC OATS forms. | General Campus: https://info.ucoats.org/pages/training-reviewer-025- Health Sciences: https://info.ucoats.org/pages/training-reviewer-671- |
Approvers | Find documentation and user guides for department chairs, deans, Vice Provost, or similar responsibilities for approving UC OATS forms. | General Campus: https://info.ucoats.org/pages/training-approver-025- Health Sciences: https://info.ucoats.org/pages/training-approver-671- |
Auditors | Find documentation and user guides for the UC OATS audit page. | https://info.ucoats.org/pages/training-auditor- |
UC OATS How to:
APM 025 General Campus Faculty Policy
- How do I report my outside professional activities?
- How do I request prior approval for a Category 1 activity?
- How do I edit an outside professional activity that I have already reported?
- How do I delete an activity that I have already reported?
- I will be exceeding the maximum number of days engaging in my outside professional activity. How do I request to exceed the time threshold?
- How do I submit my annual certification if I did not participate in any outside professional activities?
- How do I submit my annual certification if I participated in outside professional activities?
APM 671 Health Sciences Faculty Policy (for faculty participating in the Health Sciences Compensation Plan)
- How do I report my outside professional activities?
- How do I request prior approval for a Category 1 activity?
- How do I edit an outside professional activity that I have already reported or submitted?
- How do I delete an activity that I have already reported or submitted?
- I will be exceeding the maximum amount of days and/or earnings engaging in my outside professional activity. How do I request to exceed the time or earnings threshold?
- How do I submit my annual certification if I did not participate in any outside professional activities?
- How do I submit my annual certification if I participated in outside professional activities?
Questions
For questions related to the policies covering outside professional activities, please consult with your department analyst or Dean’s office. Department staff with policy-related questions should consult with their dean’s office.
For technical questions or feedback about using OATS, or this website, please contact oats@uci.edu.