Pay Period vs. Service Period

Academic Year Pay Periods (Three Quarters)

Academic appointees who have academic-year appointments are required to serve for 9 months from the beginning of the fall term through the end of the spring term. They are normally paid over 12 months. Consequently, the months in which they receive payment do not correspond to their service periods. The pay periods for academic-year appointees paid on a 12-month basis are as follows:

Service PeriodPaychecks Received On
Fall QuarterAug. 1st, Sept. 1st, Oct. 1st, and Nov. 1st
Winter QuarterDec. 1st, Jan. 1st, Feb. 1st, and March 1st
Spring QuarterApr. 1st, May 1st, June 1st, and July 1st

The difference between the service period and the pay period can lead to problems when an academic appointee paid on an academic year basis (9/12) resigns in mid-quarter or at the end of the quarter, or goes on a leave without pay for part of the academic year. Pay must correspond to the portion of the quarter or the portion of the year that is actually worked.

For example, a faculty member who resigns effective the end of the fall quarter would be entitled to paychecks on August 1, September 1, October 1, and November 1, but not on December 1 or thereafter. In the event that the December 1 or later check is received or benefits are used during a non-covered period, funds must be reimbursed. Faculty members leaving during the course of a quarter are paid an amount that is prorated through the portion (the number of days or “daily rate”) of the quarter that they have worked.

Example: Academic Year Pay Period vs. Service Period

QuarterService PeriodPay Period
Fall 2022Sept. 19, 2022 - Dec. 2, 2023July 1, 2022- Oct. 31, 2022
Winter 2023Jan. 4, 2023 - Mar. 17, 2023Nov. 1, 2022 - Feb. 28, 2023
Spring 2023Mar. 29, 2023 - June 9, 2023Mar. 1, 2023 - June 30, 2023

Fiscal Year Pay Periods (Four Quarters)

Fiscal year appointees work year-round (12-months) and are paid for each month worked.

Service PeriodPaychecks Received On
Summer QuarterAug. 1st, Sept. 1st, and Oct. 1st
Fall QuarterNov. 1st, Dec. 1st, and Jan. 1st
Winter QuarterFeb. 1st, March 1st, and Apr. 1st
Spring QuarterMay 1st, June 1st, and July 1st

Fiscal Year Spring Service Period 2022-2023
Pay Period: April 1, 2023 through June 30, 2023
Service Period: April 1, 2023 through June 30, 2023

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