UCI Postdoctoral Scholars are covered by a collective bargaining agreement between the Regents of the University of California and the International Union, United Automobile, Aerospace and Agricultural Implement Workers of America (UAW). The agreement between the Regents and the UAW can be found here. Click here for the current contract information.
Forms and Checklists
Matrix VIII — Postdoctoral Scholars Forms and Checklists
| Category | Form Type | Form Number |
|---|---|---|
| Employment Forms | Documentation Checklist | UCI-AP-PX2 |
| Postdoctoral Scholar Employment Form | UCI-AP-PX1 | |
| Annual Review | Postdoctoral Scholar Annual Review — Progress Assessment | UCI-AP-PX3 |
| Other | Union Membership Election Form | -- |
| Individual Development Plan (IDP) Templates and Guides | -- |
Anniversary Date Changes
A change to the Anniversary Date can occur when a Postdoctoral Scholar changes:
- Title Name and Job Code
- Principal Investigators
- Departments, Labs, or Campuses
Option 1: Keep Anniversary Date
- Postdoctoral Scholar will have no immediate experience level or salary increase.
- Their next increase will occur when they reach the original Anniversary Date.
Option 2: Change Anniversary Date
- The appointment start date will become the new Anniversary Date.
- Postdoctoral Scholar will have an immediate increase of one experience level and the corresponding salary increase.
- The new Anniversary Date will be the only date used to track experience level and salary increases.
Postdoctoral Titles
- 003252 Postdoctoral Scholar — Employee
- 003253 Postdoctoral Scholar — Fellow
- 003254 Postdoctoral Scholar — Paid Direct
- 003255 Postdoctoral Scholar — Employee NEX
- 003256 Postdoctoral Scholar — Interim
Resources
Salary & Benefits
- Postdoctoral Scholars Salary Scale
- Salary Scale Implementation Overview Slides
- Postdoctoral Scholar Benefits Plan (PSBP)
Policies & Procedures
- Redelegation of Postdoctoral Scholars
- Grievance and Appeal Procedures for Non-Represented Postdoctoral Scholars
Other Resources
Merits
All merits or salary increases that occur on an effective date other than the Postdoctoral Scholar’s anniversary date will require Vice Provost of Academic Personnel approval. A merit or salary increase effective on a postdoc anniversary date will remain delegated to the Dean.
Merit increases are separate from the negotiated salary increase or the step increases based on the appropriate experience salary rate of a Postdoctoral Scholar. Merit increases can be provided to Postdoctoral Scholars based on documented meritorious performance.
If a Postdoctoral Scholar receives a mid-year merit increase, s/he will also be eligible for the salary increase upon reappointment or on his/her appointment anniversary date (if on multiple-year appointment), as required by the labor contract.
Layoff/Reduction in Time
Layoff (Article 11 of the Collective Bargaining Agreement) is defined as an involuntary separation, or a reduction in percent effort or duration of appointment for a Postdoctoral Scholar prior to the established appointment end date as a result of appropriate funding becoming unavailable.
Written notice shall be provided to Postdoctoral Scholar at least thirty (30) calendar days in advance of the effective date of the layoff. When a department is proposing to effectuate a layoff or reduction in time for a Postdoctoral Scholar, the following steps must be followed:
- Submit a written request for layoff, including specifying the reason and any supporting document, and a draft layoff notice using the sample layoff notice to the School Dean’s Office.
- Dean’s Office will submit the above documents to the Academic Personnel Office for review.
- Academic Personnel will inform the School Dean’s Office, which will in turn inform the department, to issue the layoff notice to affected Postdoctoral Scholar.
- Academic Personnel will inform the Labor Relations Office, which will be responsible to provide the requisite notice to the UAW.