Academic Personnel Procedures

The Academic Personnel Procedures manual (APP) contains campus procedures for implementing academic personnel policies. These procedures are intended to supplement the policies set forth in the University of California Academic Personnel Manual (APM), and they must always be used in conjunction with that manual.

Table of Contents

1 — General Information

1-11          Academic Personnel Records

1-12          Academic Personnel Review Process

1-14          Departmental Voting Procedures

1-15          Outside Professional Activities Report

1-20          List of Senate and Non-Senate Academic Titles

2 — Recruitment

2-10          General Recruitment Guidelines

2-30          Non-Senate Recruitment Guidelines

2-40          Non-Senate Recruitment Procedures

3 — Academic Senate Titles: Appointment and Review

3-10          Appointment Policies

3-20          Appointment File Documentation

Implementation of Delegated Appointments for Assistant Professors

3-30          Responsibility of Department Chair

3-40          Types of Actions

3-50          Assistant Professors: Special Considerations

3-60          Merit Increase and Promotion: File Documentation for Academic Senate Titles

  Sample External Reviewers Solicitation Letters

  Sample Short Form Department Letters

4 — Non-Represented Non-Senate Titles: Appointment, Review, Grievance Process

4-09          Term Appointments: APM 137

4-14          Non-Represented Non-Senate Grievance/Appeal Process

4-15          Non-Represented Postdoctoral Scholars Grievance/Appeal Process

4-16          Non-Represented Non-Senate Layoff

5 — Academic Separations, Retirements, and Recalls

5-01          Recall for Academic Appointees

5-02          Academic Year Separation and/or Retirement Dates

5-03          Emerita/Emeritus Titles

6 — Salary Administration Guidelines

6-13          Off-Scale Salaries

7 — Leaves and Family Friendly Policies

7-10          Leaves and Family Friendly Policies

7-11          Sick Medical Leave

7-12          Family and Medical Leave

7-13          Sabbatical Leave

7-14          Leave for Service to a Government Agency

7-15          Military Leave

7-16          Leave to Attend a Professional Meeting

7-17          Other Leaves With Pay

7-18          Other Leaves Without Pay

7-19          Jury Duty

7-20          Vacation

7-21          Holidays

7-30          Reasonable Accommodations

7-40          Family Friendly Policies

7-41          Childbearing Leave

7-42          Active Service-Modified Duties

7-43          Childrearing Leave

7-44          Stopping the Clock

7-45          Pay for Family Care and Bonding (PFCB)

Resources:

9 — Additional Compensation

9-10          One-time Payments

9-11          Processing One-time Payments

Summer Salary

9-50          General Guidelines

9-51          Appointments and Salary Calculations

9-52          Online Data Entry Guidelines

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