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  • Policies & Procedures

    POLICIES & PROCEDURES

    • Academic Personnel Manual (APM)
    • Academic Personnel Procedures (APP)
    • UCI Administrative Policies and Procedures
    • Academic Delegations of Authority
    • New Policies and Revisions

    OTHER PROCESSES/PROCEDURES

    • Official Letter Of Recommendation – AB 1905
    • Career Equity Reviews
    • Disruption of University Activities
    • Open Search Process – Senate
    • Permanent Residency Instructions
    • Search Waiver Guidelines
    • Search Exemption Guidelines
    • SVSH Policy — Peer Review Committee

    COLLECTIVE BARGAINING AGREEMENTS

    • Academic Researchers
    • Academic Student Employees
    • Graduate Student Researchers
    • Librarians
    • Non-Senate Instructional Unit
    • Postdoctoral Scholars
  • Compensation & Benefits

    COMPENSATION

    • Academic Salary Scales
    • Academic Salary Thresholds
    • Additional UC Compensation
    • Calculating Off-Scale Salary at Advancement
    • Fair Labor Standards Act (FLSA)
    • Funding Agency Salary Caps
    • One-Time Payments:
      • 1. Guidelines and Eligibility
      • 2. Processing
    • Negotiated Salary Program
    • Pay Equity Study
    • Summer Compensation

    COMPENSATION POLICIES

    • Anteater Leadership Academy
    • Compensation for Faculty Administrators (<100%)
    • APP 6-13: Off-Scale Salaries
    • APP 9: Summer — Additional Compensation
    • UC Patent Acknowledgment

    BENEFITS

    • Benefits Information for New Faculty
    • Family Friendly Resources
    • Overview of UC Benefits for Tenure-Track Faculty

    OTHER RESOURCES

    • Academic Calendar
    • Academic Title Index
    • Pay and Service Calendars
    • Payroll Personnel Manual
    • Time and Leave Reporting Codes
  • Lists & Forms

    CONTACT LISTS

    • Academic Personnel Directory
    • Chief Personnel Officers
    • Graduate Student Employee Contacts

    FACULTY LISTS

    • Academic Administrators
    • New Faculty Appointments

    OTHER LISTS

    • Academic Salary Scales
    • Academic Job Code Index

    TITLES OF DISTINCTION

    • Chancellor’s Fellows
    • Chancellor’s Professors
    • Distinguished Professors
    • Endowed Chairs

    ALL FORMS

    • Form Help
    • General Responsibilities

    CHECKLIST MATRIX BY SERIES AND ACTION

  • AP Systems

    AP RECRUIT

    Academic Recruitment System

    • Apply for an Academic Position
    • Submit a Letter of Reference
    • UCI Faculty and Administrator Login
    • AP Recruit Training Module
    • Contact Us

    AP RECRUIT QUICK GUIDES FOR:

    • Approvers
    • Department Staff
    • Faculty Reviewers

    UC RECRUIT

    SCHOLARSTEPS

    UCI’s New Academic Review System

    • Department Staff Training Manual
    • Candidate User Guide
    • Dean Staff Manual
    • Quick Guide to Update Current Salary
    • Contact Us

    UC OATS

    UC Outside Activities Tracking System

    Training & Guides
    How to Identify a Non-US Talent Recruitment Program
    Conflict of Commitment vs. Conflict of Interest

    FACULTY HUB

    • myData Transition
    • Contact Us

    ACCESSIBILITY INFORMATION

    PRIVACY POLICY

  • Programs & Initiatives

    HIRING PROGRAMS

    • Career Partners: FTE Program
    • Career Partners: Interim Assistance
    • Distinguished Visiting Professor Initiative
    • Inclusive Excellence Supplement
    • UCI-Scholars at Risk Sponsorship Program

    CAREER DEVELOPMENT PROGRAMS

    • Chancellor’s Inclusive Excellence Awards
    • Unit 18 Faculty Professional Development Funds
    • Society of Hellman Fellows
    • Rose Hills Innovator Grant Program

    EQUITY INITIATIVES AND PROGRAMS

    • Office of Inclusive Excellence: Funding Programs
    • Campus Diversity Resources
    • Career Equity Review Policy
    • Pay Equity Study

    SYSTEMWIDE INITIATIVES

    • UC Recruit
    • UC ADVANCE PAID Program

    OTHER PROGRAMS

    • AP Systems: AP Recruit, Faculty Hub
    • Catastrophic Leave Program
    • Housing – Mortgage Origination Program (UCOP)
    • Negotiated Salary Program
  • Resources

    Resources for Faculty

    • Academic Review Files – Faculty Guidance
    • AP Systems: AP Recruit, AP Review, Faculty Hub
    • Crisis Management Assistance — Red Folder
    • Department Chair Workshop Series — Resources
    • Division of Teaching Excellence and Innovation
    • Faculty Awards: Annual Reporting
    • Guidelines for Merit/Promotion Evaluation for Professors of Teaching
    • New Faculty Resources
    • Supporting Student Mental Health

    FACULTY DEVELOPMENT

    • Dependent Care Travel Awards


    COVID-19 RESOURCES

    RESOURCES FOR OTHER SERIES

    • Academic Researchers Unit
    • Graduate Student Employees
    • Postdoctoral Scholars
    • Unit 18 Lecturers
    • Visitors and Visiting Scholars

    ACADEMIC LABOR RELATIONS

    COUNCIL ON ACADEMIC PERSONNEL (CAP)

    • Frequently Asked Questions

    RESOURCES TO SUPPORT ACADEMICS TARGETED BY ONLINE HARRASSMENT

    ACADEMIC EMPLOYMENT

    • Find a job at UCI
    • Higher Education Recruitment Consortium (HERC)

    EVENTS CALENDAR

    • Recent Meetings and Workshops

    RELATED SITES

    • Academic Senate
    • ADVANCE Program for Equity & Diversity
    • Graduate Division
    • Employee Experience Center
    • Office of Equal Opportunity and Diversity
    • Office of Research
    • Reduced-Fee Program for Academics and Staff
  • Report a Concern
  1. Home
  2. Policies & Procedures
  3. Academic Personnel Procedures
  4. APP 7-10: Leaves and Family Friendly Policies
  5. Leaves and Family Friendly Policies – Applicable Forms and Checklists

Leaves and Family Friendly Policies – Applicable Forms and Checklists

System-wide Forms

Certifications, Notices, and Other Forms

  • Certifications
    • Certification of Health Care Provider for Employee’s Serious Health Condition
    • Certification of Health Care Provider for Family Member’s Serious Health Condition
    • Certification of Health Care Provider for Employee’s Pregnancy Disability
    • Return to Work Certification
    • Certification For Qualifying Exigency Leave
    • Certification for Military Caregiver Leave
  • Notices
    • Notice of Eligibility and Rights and Responsibilities
    • Designation Notice
  • Other
    • Declaration of Relationship for Family and Medical Leave
UC Irvine

Forms, Instructions, and Checklists

  • Checklists
    • Family Friendly Checklist for Academic Appointees (UCI-AP-94)
    • Reasonable Accommodation Checklist for Chairs
  • Instructions
    • Family Friendly and Child Rearing Instructions (UCI-AP-90)
  • Forms
    • Sabbatical Leave of Absence Form (UCI-AP-75)
    • Leave of Absence Form (UCI-AP-76)
    • Modified Duties Request/ Certification Form (UCI-AP-91)
    • Childrearing Stop the Clock Certification Form (UCI-AP-92)
    • Request for Funding for Ladder Rank Faculty Teaching Release for Birth or Adoption of Child(ren) (UCI-AP-93)

APP 7: Resources

APM Quick Reference Guide for Leaves
Applicable Forms and Checklists
Family Friendly FAQs
FML Guidelines
FML Sample Letters 
How to: Provide a Reasonable Accommodation

APP Table of Contents

1 — General Information

1-11 Academic Personnel Records

1-12 Academic Personnel Review Process

1-14 Departmental Voting Procedures

1-15 Conflict of Commitment and Outside Activities

1-20 List of Senate and Non-Senate Academic Titles

2 — Recruitment

2-10 General Recruitment Guidelines

2-30 Non-Senate Recruitment Guidelines

2-40 Non-Senate Recruitment Procedures

3 — Academic Senate Titles: Appointment and Review

3-10 Appointment Policies

3-20 Appointment File Documentation

3-30 Responsibility of Department Chair

3-40 Types of Actions

3-50 Assistant Professors: Special Considerations

3-60 Merit Increase and Promotion: File Documentation for Academic Senate Titles

Resources:
 Sample External Reviewers Solicitation Letters
 Sample Short Form Department Letters

4 — Non-Represented Non-Senate Titles: Appointment, Review, Grievance Process

4-09 Term Appointments: APM 137

4-14 Non-Represented Non-Senate Grievance/Appeal Process

4-15 Non-Represented Postdoctoral Scholars Grievance/Appeal Process

4-16 Non-Represented Non-Senate Layoff

5 — Academic Recall

5-01 Recall for Academic Appointees

5-02 Academic Year Separation and/or Retirement Dates

5-03 Emerita/Emeritus Titles

Resources:
Recall Guidelines
Recall Examples
Recall Job Codes
Recall Forms UCI-AP-57 | UCI-AP-57-SOM

6 — Salary Administration Guidelines

6-13 Off-Scale Salaries

7 — Leaves and Family Friendly Policies

7-10 Leaves and Family Friendly Policies

7-11 Sick Medical Leave

7-12 Family and Medical Leave

7-13 Sabbatical Leave

7-14 Leave for Service to a Government Agency

7-15 Military Leave

7-16 Leave to Attend a Professional Meeting

7-17 Other Leaves With Pay, including Change in Work Location

7-18 Other Leaves Without Pay

7-19 Jury Duty

7-20 Vacation

7-21 Holidays

7-30 Reasonable Accommodations

7-41 Childbearing Leave

7-42 Active Service-Modified Duties

7-43 Parental Leave

7-44 Stopping the Clock

7-45 Pay for Family Care and Bonding (PFCB)

Resources:
APM Quick Reference Guide for Leaves
Applicable Forms and Checklists
Family Friendly FAQs
FML Guidelines
FML Sample Letters 
How to: Provide a Reasonable Accommodation

9 — Additional Compensation

9 -10 One-time Payments

9-11 Processing One-time Payments

Summer Salary

9-50 General Guidelines

9-51 Appointments and Salary Calculations

9-52 Online Data Entry Guidelines

Resources:
Additional Compensation Worksheet: 57-Day Service Peroid Method PDF | Word Version

Other Applicable Policies

APM 700-760Benefits and Privileges

Need Help?

Email Us — acadpers@uci.edu
Academic Personnel Directory

Address

University of California, Irvine
Academic Personnel
354 Aldrich Hall
Irvine, CA 92697-1015

Related Sites

Academic Senate
Employee Experience Center
Graduate Division
Office of Equal Opportunity and Diversity
Office of Inclusive Excellence
Office of Research

Copyright © 2021 Regents of the University of California. All rights reserved.

  • Policies & Procedures

    POLICIES & PROCEDURES

    • Academic Personnel Manual (APM)
    • Academic Personnel Procedures (APP)
    • UCI Administrative Policies and Procedures
    • Academic Delegations of Authority
    • New Policies and Revisions

    OTHER PROCESSES/PROCEDURES

    • Official Letter Of Recommendation – AB 1905
    • Career Equity Reviews
    • Disruption of University Activities
    • Open Search Process – Senate
    • Permanent Residency Instructions
    • Search Waiver Guidelines
    • Search Exemption Guidelines
    • SVSH Policy — Peer Review Committee

    COLLECTIVE BARGAINING AGREEMENTS

    • Academic Researchers
    • Academic Student Employees
    • Graduate Student Researchers
    • Librarians
    • Non-Senate Instructional Unit
    • Postdoctoral Scholars
  • Compensation & Benefits

    COMPENSATION

    • Academic Salary Scales
    • Academic Salary Thresholds
    • Additional UC Compensation
    • Calculating Off-Scale Salary at Advancement
    • Fair Labor Standards Act (FLSA)
    • Funding Agency Salary Caps
    • One-Time Payments:
      • 1. Guidelines and Eligibility
      • 2. Processing
    • Negotiated Salary Program
    • Pay Equity Study
    • Summer Compensation

    COMPENSATION POLICIES

    • Anteater Leadership Academy
    • Compensation for Faculty Administrators (<100%)
    • APP 6-13: Off-Scale Salaries
    • APP 9: Summer — Additional Compensation
    • UC Patent Acknowledgment

    BENEFITS

    • Benefits Information for New Faculty
    • Family Friendly Resources
    • Overview of UC Benefits for Tenure-Track Faculty

    OTHER RESOURCES

    • Academic Calendar
    • Academic Title Index
    • Pay and Service Calendars
    • Payroll Personnel Manual
    • Time and Leave Reporting Codes
  • Lists & Forms

    CONTACT LISTS

    • Academic Personnel Directory
    • Chief Personnel Officers
    • Graduate Student Employee Contacts

    FACULTY LISTS

    • Academic Administrators
    • New Faculty Appointments

    OTHER LISTS

    • Academic Salary Scales
    • Academic Job Code Index

    TITLES OF DISTINCTION

    • Chancellor’s Fellows
    • Chancellor’s Professors
    • Distinguished Professors
    • Endowed Chairs

    ALL FORMS

    • Form Help
    • General Responsibilities

    CHECKLIST MATRIX BY SERIES AND ACTION

  • AP Systems

    AP RECRUIT

    Academic Recruitment System

    • Apply for an Academic Position
    • Submit a Letter of Reference
    • UCI Faculty and Administrator Login
    • AP Recruit Training Module
    • Contact Us

    AP RECRUIT QUICK GUIDES FOR:

    • Approvers
    • Department Staff
    • Faculty Reviewers

    UC RECRUIT

    SCHOLARSTEPS

    UCI’s New Academic Review System

    • Department Staff Training Manual
    • Candidate User Guide
    • Dean Staff Manual
    • Quick Guide to Update Current Salary
    • Contact Us

    UC OATS

    UC Outside Activities Tracking System

    Training & Guides
    How to Identify a Non-US Talent Recruitment Program
    Conflict of Commitment vs. Conflict of Interest

    FACULTY HUB

    • myData Transition
    • Contact Us

    ACCESSIBILITY INFORMATION

    PRIVACY POLICY

  • Programs & Initiatives

    HIRING PROGRAMS

    • Career Partners: FTE Program
    • Career Partners: Interim Assistance
    • Distinguished Visiting Professor Initiative
    • Inclusive Excellence Supplement
    • UCI-Scholars at Risk Sponsorship Program

    CAREER DEVELOPMENT PROGRAMS

    • Chancellor’s Inclusive Excellence Awards
    • Unit 18 Faculty Professional Development Funds
    • Society of Hellman Fellows
    • Rose Hills Innovator Grant Program

    EQUITY INITIATIVES AND PROGRAMS

    • Office of Inclusive Excellence: Funding Programs
    • Campus Diversity Resources
    • Career Equity Review Policy
    • Pay Equity Study

    SYSTEMWIDE INITIATIVES

    • UC Recruit
    • UC ADVANCE PAID Program

    OTHER PROGRAMS

    • AP Systems: AP Recruit, Faculty Hub
    • Catastrophic Leave Program
    • Housing – Mortgage Origination Program (UCOP)
    • Negotiated Salary Program
  • Resources

    Resources for Faculty

    • Academic Review Files – Faculty Guidance
    • AP Systems: AP Recruit, AP Review, Faculty Hub
    • Crisis Management Assistance — Red Folder
    • Department Chair Workshop Series — Resources
    • Division of Teaching Excellence and Innovation
    • Faculty Awards: Annual Reporting
    • Guidelines for Merit/Promotion Evaluation for Professors of Teaching
    • New Faculty Resources
    • Supporting Student Mental Health

    FACULTY DEVELOPMENT

    • Dependent Care Travel Awards


    COVID-19 RESOURCES

    RESOURCES FOR OTHER SERIES

    • Academic Researchers Unit
    • Graduate Student Employees
    • Postdoctoral Scholars
    • Unit 18 Lecturers
    • Visitors and Visiting Scholars

    ACADEMIC LABOR RELATIONS

    COUNCIL ON ACADEMIC PERSONNEL (CAP)

    • Frequently Asked Questions

    RESOURCES TO SUPPORT ACADEMICS TARGETED BY ONLINE HARRASSMENT

    ACADEMIC EMPLOYMENT

    • Find a job at UCI
    • Higher Education Recruitment Consortium (HERC)

    EVENTS CALENDAR

    • Recent Meetings and Workshops

    RELATED SITES

    • Academic Senate
    • ADVANCE Program for Equity & Diversity
    • Graduate Division
    • Employee Experience Center
    • Office of Equal Opportunity and Diversity
    • Office of Research
    • Reduced-Fee Program for Academics and Staff
  • Report a Concern