Overview of Department and School Responsibilities
Initiating the Search Process for a Professor
Department:
- Department receives FTE from Dean for designated position
- In consultation with Equity Advisor, Department selects search committee, writes advertisement, views faculty availability data and decides in which journals to advertise
- Department completes the search plan in AP Recruit.
- Department routes plan to Dean’s Office for approval
Dean’s Office
- Dean and Equity Advisor review and approve ad and search plan
- Dean’s Office routes plan to AP for audit
- Dean’s Office receives OK to proceed from AP
Collecting Applications and Applicant Diversity Data
Department:
- Department receives approved ad from Dean’s Office and places ad in appropriate advertising venues
- Department pursues additional search methods as decided upon by Search Committee, in consultation with Equity Advisor and OEOD
- Department puts every recruitment into AP Recruit
- Online applicants apply and upload the necessary documents via AP Recruit
- When online applicants finish all requirements and the application is complete, AP Recruit automatically provides a questionnaire on gender and ethnic diversity
- Search Committe is encouraged to assess applicant pool in AP Recruit periodically during the recruitment
- Department can create survey reports at any time, or multiple times throughout the search period
Dean’s Office
- Equity Advisor consults with Search Committee as search progresses
Analyzing the Applicant Pool and Selecting Candidates for Campus Visits
Department and Dean’s Office:
- When Search Committee has determined that applicant pool composition is appropriate, Department decides on short list of candidates to be invited to campus for interviews
- Department completes updates AP Recruit with information about applicant pool and short list of candidates
- Department Chair, Equity Advisor, and Dean review the information in AP Recruit before candidates are invited for interview
Conducting Campus Interviews and Selecting the Final Candidate
Department and Dean’s Office:
- Department conducts campus interviews with the candidates
- Candidates may also be interviewed by the Dean
- After completing the campus interviews, the Department evaluates all candidates who were seriously considered and decides on a final candidate
Final Reporting on the Search Process
Department and Dean’s Office:
- Department completes updates AP Recruit with information about the final candidate ranking and selection process
- Department generates the Search Report in AP Recruit and routes it to the Dean for approval
- Dean reviews the Search Report and approves BEFORE a tentative offer is made to the candidate
- The appointment dossier is forwarded to Academic Personnel (please include the JPF number in the dossier for reference)