Emerita/Emeritus Status: Conferral of Titles, UCPath Entry/Update, and Temporary Waiver of Recall Appointments

As we near the end of the academic year, we would like to share the UCPath processing procedures for academic appointees who are retiring and/or will be eligible for an Emerita/Emeritus or Recall appointment.


Conferral of Emerita/Emeritus Titles
The title suffix Emerita/Emeritus shall be conferred automatically upon retirement, on every Professor and Associate Professor.

The approval of the Chancellor, following recommendation of the Academic Senate, will be required for conferral of the title suffix Emerita/Emeritus for positions held at the time of retirement on those members of the Academic Senate who do not hold the title of Professor or Associate Professor at the time of retirement. This includes the title of Associate Professors and Professors of Teaching, Clinical X, and In Residence.

An academic appointee who holds a non-Senate position at the time of retirement and who is not a member of the Academic Senate may be nominated for conferral of the Emerita/Emeritus title suffix upon recommendation of the Academic Senate.

UCPath Entry for Emerita/Emeritus Status
Since it is not considered “employment,” department initiators may enter the Emerita/Emeritus job without waiting for the 30-day “break in service” that is normally required for entry of Recall appointments. The Emerita/Emeritus title is normally effective the day following the retirement date-or the first of the following month (July 1).

Note: In order for June 2020 retirees to be eligible for the Inactive COLA, the last date worked should be Monday, June 29, 2020, with a termination date effective June 30, 2020.

For faculty to become eligible for the Inactive COLA, they need to be inactive in the UCPath system for at least one day prior to conferral of Emerita/Emeritus status, please follow the following steps.

  1. The department initiator completes and submits the UC_RETIREMENT Template which is reviewed by the UCPath Center.
    1. Template effective date: 6/30/2020
    2. Last Date Worked: 6/29/2020
  2. Complete and submit the UC_CONC_HIRE_AC template to process the Emeritus job
    1. Template effective date: 7/1/2020
    2. Effective date of Emeritus Job: 7/1/2020


APM – 205 describes that a recall appointment service date may occur no earlier than 30 days following the academic appointee’s retirement date. Subsequent recall appointments do not require a waiting period.

The UC Office of the President recently authorized a temporary waiver of the 30-day separation requirement described in APM – 205 for recently retired academic appointees. All other requirements for the recall of academic appointees as outlined in APM – 205 remain in effect. This temporary waiver of the 30-day separation requirement is automatic and will remain in effect until December 31, 2020.

Note: Due to the Emerita/Emeritus status of eligible Senate retirees, recall appointments for these individuals are processed as Concurrent Hire since they are appointed “in addition to” the existing Emerita/Emeritus appointment.

Non-Senate academic retirees do not hold an Emerita/Emeritus appointment (other than a few approved by exception). Recalls for the non-Senate academic retirees require that the department initiators process their jobs as “rehires”.


If you have any questions, please contact your Academic Personnel Analyst.

Thank you,
Office of Academic Personnel

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