As we near the end of the academic year, we would like to share the UCPath processing procedures for academic appointees who are retiring and/or will be eligible for an Emerita/Emeritus or Recall appointment.
UCPath Entry for Emerita/Emeritus Status:
Since it is not considered “employment,” department initiators may enter the Emerita/Emeritus job without waiting for the 30-day “break in service” that is normally required for entry of Recall appointments. The Emerita/Emeritus title is normally effective the day following the retirement date-or the first of the following month (July 1).
Note: In order for June 2022 retirees to be eligible for the Inactive COLA, the last date worked should be Wednesday, June 29, 2022, with a termination date effective June 30, 2022.
For faculty to become eligible for the Inactive Cost-of-Living Adjustment (COLA) increase, eligible UC Retirement Plan (UCRP) benefit recipients must have 1976 Tier service credit or Safety classification and have at least one business day break in service prior to conferral of Emerita/Emeritus status on July 1. Please refer to the Job Aid: Retirement Processing for July 1 Retirement Date – COLA job aid for terminology, example and guidance on processing this transaction in UCPath.
You may activate the Emerita/Emeritus employee on July 1st following the Job Aid: Emeriti Processing for July 1 Retirement Date. Prior to initiating the template, make sure an Emeritus position has been created and is available for use.
Conferral of Emerita/Emeritus Titles
We have added a new section to our Academic Personnel and Procedures (APP) on conferral of Emerita/Emeritus Titles, APP 5-03: Emerita/Emeritus Titles.
APM – 205 describes that a recall appointment service date may occur no earlier than 30 days following the academic appointee’s retirement date. Subsequent recall appointments do not require a waiting period.
Note: Due to the Emerita/Emeritus status of eligible Senate retirees, recall appointments for these individuals are processed as Concurrent Hire since they are appointed “in addition to” the existing Emerita/Emeritus appointment.
Non-Senate academic retirees do not hold an Emerita/Emeritus appointment (other than a few approved by exception). Recalls for the non-Senate academic retirees require that the department initiators process their jobs as “rehires”.
If you have any questions, please contact your Academic Personnel Analyst.
Office of Academic Personnel