Academic Personnel Review and COVID-19 for Senate and Non-Senate

Consistent with the information outlined below for academic personnel reviews in Vice Provost O’Dowd’s March 18, 2020 email (see below), this is to affirm that these principles will also apply to academic personnel reviews for all non-senate faculty that are consistent with applicable policies and/or collective bargaining agreements. 



We understand that many Senate Faculty have expressed concern about how the current COVID-19 pandemic may affect the Academic Personnel review process.

For 2019-2020, we expect that personnel file review will continue roughly on schedule. For files processed in AP Review, faculty can track their file’s progress at, and click on “View File Tracking”.

We are already discussing changes for 2020-2021 and future reviews in response to the COVID-19 pandemic:

  1. Student Evaluations of Teaching: Winter 2020 and Spring 2020 student evaluations of teaching for classes will be excluded from future review files unless an individual faculty member chooses to include them. Department reviews should not include or discuss numerical scores from these quarters unless the candidate requests their inclusion.
  2. Evidence of Teaching: Two kinds of teaching evidence are still required for all reviews. A Reflective Teaching Statement is often most helpful, especially when faculty want to explain circumstances that may have impacted teaching plans. Peer reviews, syllabi, or other evidence are also acceptable if a faculty member does not have student evaluations in this review period. See
  3. Accommodating COVID-19 Disruption: The Council on Academic Personnel and Academic Personnel leadership are discussing additional accommodations to address possible disruptions to teaching, service, and research. We also understand the potential impact of additional family responsibilities on productivity for many faculty. We will be coordinating with other UC campuses to see how to best accommodate a range of changed circumstances

Thank you for your efforts and patience during these challenging times. We will keep you informed of additional developments as this situation evolves.


Sharon Block
Chair, Council on Academic Personnel
Diane K. O’Dowd
Vice Provost for Academic Personnel


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