Webfiles No Longer Supported as of June 30, 2021

Dear Colleagues,

As many of you know, OIT’s Webfiles file sharing service, Xythos, will no longer be supported or maintained as of June 30, 2021. Without support for bug fixes and security patches, the service presents an increasing cybersecurity risk. Webfiles has been utilized with AP Review, the system introduced in 2010 which routes academic personnel review files electronically. Units have already begun transitioning to other file sharing solutions such as Google Drive and Microsoft OneDrive for publications and/or teaching evaluations. As units begin preparing review files for the upcoming academic year, we suggest the following options when providing access to publications and/or teaching evaluations:

  1. Create a document with direct links to the publications
    • Create a new WORD document and provide a link to each publication for the period under review.
    • To upload the document to AP Review, save the WORD document as a PDF. Once it is saved, the user can upload the PDF document as “Other” during the File Prep stage.
  2. Create a document to publications and/or teaching evaluations housed online (i.e. Google Drive or Microsoft OneDrive; DO NOT USE A PERSONAL WEBSITE)
    • Create a new WORD document with directions to reviewers on how to access the publications. Provide a link or hyperlink so reviewers can be directed to the site once they click on the address. The site used should allow anyone to access it. Reviewers should not be required to login.
    • To upload the document to AP Review, save the WORD document as a PDF. Once it is saved, the user can upload the PDF document as “Other” during the File Prep stage.

AP Review users should no longer use Webfiles for any new AP Review files as the file sharing service will sunset June 30, 2021. To help units get started with alternative file sharing services, please refer to the following links for information:

https://www.oit.uci.edu/help/google/
https://www.oit.uci.edu/onedrive/

If you have any questions or concerns, please email apreview@uci.edu. Thank you for your continued support.

Office of Academic Personnel