- Change of duty station, i.e., faculty moving his/her research laboratory and personnel to UCI from non-UCI location; or
- Postdoctoral Scholar bringing his/her own full funding.
The total duration of an individual’s postdoctoral service may not exceed five years, including postdoctoral service at other institutions. Thus, if a Postdoctoral Scholar has already served elsewhere as a Postdoctoral Scholar for four years, s/he may only be hired for one year.
Under very limited circumstances and subject to written request to and approval by the Vice Provost for Academic Personnel, a department may request an exception to appoint a Postdoctoral Scholar for a sixth year appointment. Please see Waiver Guidelines under Non-Senate Faculty & Other Academics.
Yes. Postdoctoral Scholar appointments are temporary and have fixed end dates. The University may appoint or reappoint Postdoctoral Scholars for longer time periods than required by the contract.
Postdoctoral Scholar – Employee (Job code 003252)
The initial appointment of a Postdoctoral Scholar at the University shall be for a minimum of one year.
The first reappointment of a Postdoctoral Scholar from any title into the title Postdoctoral Scholar – Employee shall be for a minimum of two (2) years; however, reappointment may be for less than two years under the following circumstances:
- Less than two (2) years of programmatic work
- Less than two (2) years of funding
- Exhausted eligibility as a Postdoctoral Scholar as referenced in section A.3
- Work authorization limitations
- Change in PI
Subsequent reappointment may be for less than one (1) year if the following circumstances occur:
- Less than one (1) year of programmatic work
- Less than one (1) year of funding
- Exhausted ability as a Postdoctoral Scholar as referenced in Section A.3
- Work authorization limitations
Postdoctoral Scholar – Fellow (Job code 003253) and Postdoctoral Scholar – Paid Direct (Job code 003254)
Appointments and reappointments into the title(s) Postdoctoral Scholar – Fellow and/or Postdoctoral Scholars – Paid Direct shall be for a minimum duration equal to the duration of the fellowship or extramural funding.
The University may supplement Postdoctoral Scholar – Fellows and Postdoctoral Scholar – Paid Directs. If the University provides a supplement to meet the experience scale minimum or to provide an additional supplement above the minimum, the appointment shall be treated in accordance with the provisions above.
Interim Postdoctoral Scholar – Employee (Job code 003256)
When the University appoints a Postdoctoral Scholar in the Interim Postdoctoral Scholar – Employee title, the appointment shall be for less than one (1) year. The 003256 job code is restricted to recent graduates who earned a UCI doctoral degree. Should an Interim Postdoctoral Scholar – Employee (JC 003256) be appointed as a Postdoctoral Scholar – Employee (JC 003252) at the conclusion of the interim appointment, the hire date shall remain the original date of appointment into the interim title.
Yes, but only in very limited circumstances. The exception to a 100% appointment would be allowed (provide that it is permissible by extramural funding agencies) if requested by the Postdoctoral Scholar for reasons of health, family responsibilities, or employment external to the University. In addition, if a Postdoctoral Scholar is assigned temporary teaching duties, s/he would have a dual appointment as a lecturer and postdoctoral scholar. The dual appointment cannot exceed 100% and the lecturer portion should be for a limited duration.
All exceptions involving Postdoctoral Scholar Appointments at less than 100% must be requested in writing and approved by Vice Provost for Academic Personnel and documented in a written agreement between the PI and Postdoctoral Scholar specifying the reduction in hours of work and concomitant responsibilities.
Yes. Postdoctoral Scholars should have received their appointment letters prior to the commencement of their appointments. Appointment letters must be provided to the Postdoctoral Scholars no later than seven calendar days following the start of the appointment; and at least 30 calendar days prior to the start of reappointment.
A template appointment letter (UCI-AP-PX1), which contains information the University is required to provide to Postdoctoral Scholar, can be accessed at the Academic Personnel website. Please note: pages 2 and 3 must be provided to the Postdoctoral Scholar to satisfy this requirement per the collective bargaining agreement.
Salary and Funding
All Postdoctoral Scholars will be paid at least the minimum salary based on their experience per UC salary scale. If appointed at a salary higher than experience level, the postdoc receives a 2% increase on each anniversary date upon reappointment.
Yes, if the PI gives a salary increase equal to the next highest step on the salary scale. If changing a postdoctoral scholar’s anniversary date, contact AP regarding sick and PTO time.
Yes. The increases required by the labor contract are the minimums that the University must provide to Postdoctoral Scholars within the time period(s) required by the Agreement.
Merit increases are separate from the negotiated salary increase or the step increases based on the appropriate experience salary rate of a Postdoctoral Scholar. Merit increases can be provided to Postdoctoral Scholars based on documented meritorious performance.
All merits or salary increases that occur on an effective date other than the Postdoctoral Scholar’s anniversary date will require Vice Provost of Academic Personnel approval. A merit or salary increase effective on a postdoc anniversary date will remain delegated to the Dean.
If a Postdoctoral Scholar receives a mid-year merit increase, s/he will also be eligible for the salary increase upon reappointment or on his/her appointment anniversary date (if on multiple-year appointment), as required by the labor contract.
Benefits and Leaves
Yes. Postdoctoral Scholars in the employee (JC 003252) who receive regular salary payments are considered Safe Harbor participants and are required to contribute 7.5% of their gross salary to the UC Defined Contribution Plan (DCP). Postdoctoral Scholars are normally not eligible for the UCRP retirement plan*. Postdoctoral Scholars are also required to pay Medicare taxes. The P.I. pays Workers Compensation Assessment and the Benefits Broker Fee.
*Note: Postdoctoral Scholars who are appointed from a previous UCRP eligible position should completely break service with the University before assuming the Postdoctoral Scholar appointment, and should sign a statement acknowledging that they understand they are forfeiting continued participation in the UCRP. If this break in service and signed statement do not occur, the Postdoctoral Scholar will continue to be eligible for UCRP and the University will be responsible for the University contribution.
Yes. Postdoctoral Scholars are eligible for 12 days of paid sick leave per year. These sick days can be used upon the Postdoctoral Scholar’s appointment and must be used in increments of a day. Use of sick leave must be requested in advance or as soon as practicable (for unforeseen illness) with the approval of the supervisor. Postdoctoral Scholars, Supervisors and/or the departments are responsible for tracking the use of sick time by Postdoctoral Scholars.
Note: Unused sick leave is carried over year to year and may be transferred to eligible titles within UC, and/or be reinstated within 15 days of separation. In addition, as the paid personal time off and sick leave days may be used by Postdoctoral Scholars during an approved leave of absence, it is extremely important for Postdoctoral Scholars, Supervisors, and the departments to document personal time off and sick leave usages. Personal time off and sick leave should be requested and approved (or documented in the case of unplanned sick leave) in writing.