COVID-19 Related Leaves for All Academic Appointees

The information below summarizes the three COVID-19 related paid leave provisions potentially available to academic appointees. Appointees who are eligible for more than one of these leave options may apply for all entitlements they are eligible for and can choose which to take first. Regardless of whether academic appointees have exhausted their administrative and emergency paid leave options, they may use paid leave throughout the current Stay-at-Home time frame by using any remaining personal time off or vacation. They may also use any remaining other sick leave balances provided for in the APM or applicable collective bargaining agreement for their COVID-19 related or family member’s COVID-19 related illness.

Note: For childcare related leaves, academic appointees must certify that there is no other suitable person to care for their child (or dependent) during the period for which leave is requested. For children older than 14, special circumstances need to be explained.

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COVID-19 Related Leaves Chart
UC Expanded Paid Administrative Leave (EPAL)FFCRA Emergency Paid Sick Leave (EPSL)FFCRA Expanded Family & Medical Leave (EFML)
EPAL is available for all academic employees, policy-covered and represented, for the COVID-19-related reasons described in President Napolitano’s March 16, 2020 Executive Order. EPSL is available for all academic employees, policy-covered and represented, for the six COVID-19-related reasons listed below.EFML is available for all academic employees, policy-covered and represented, if they have been on the University’s payroll for 30 calendar days immediately prior to the day that their leave would begin.
128 hours or 16 days for FTE80 hours for FTE or the two-week equivalent for part-time appointeesUp to 12 workweeks for any eligible appointee
March 1 – June 30, 2021April 1 – December 31, 2020April 1 – December 31, 2020
No prior service requirementsNo prior service requirementsMust be on payroll for 30 calendar days immediately prior to the leave
May be used consecutively in one block or incrementallyMay only be taken in a block of two weeksMay only be taken in blocks of a minimum of two weeks
Qualifying reason for use – unable to work or telework because of:
  1. Appointee’s own COVID-19 related illness or that of a family member*
  2. Appointee directed not to come to worksite for COVID-19 related reasons and/or worksite has COVID-19 related remote work program or is under shelter in place order and it is not operationally feasible for employee to work remotely
  3. COVID-19 related school or daycare closure requires appointee to be at home with child/dependent and it is not operationally feasible for appointee to work remotely or in conjunction with childcare commitment
The use of EPAL “shall not adversely affect the delivery of essential University services.”Instruction is an essential service of the University.

Instructors are not eligible to take EPAL during their scheduled remote lectures/class sessions for criterion 3 above.
Qualifying reason for use – unable to work or telework because of:
  1. Quarantine or isolation order
  2. Told by health care provider to self-quarantine
  3. Experiencing COVID-19 symptoms and seeking diagnosis
  4. Caring for individual subject to quarantine/isolation order or who was told by health care provider to self-quarantine
  5. Caring for child whose school/place of care is closed or child care provider unavailable b/c of COVID-19
  6. Other substantially similar condition specified by HHS Secretary
Health care workers and emergency responders are not eligible to take EPSL for Reasons 4 or 5 above.
Qualifying reason for use – unable to work or telework because of:
  1. Caring for child whose school/place of care is closed or child care provider unavailable b/c of COVID-19 (same as reason #5 under EPSL)
Health care workers and emergency responders are not eligible for EFML.

First two weeks unpaid unless appointee elects to use other available paid leave
*Pursuant to APM-715-0(b), "family member" is defined as an appointee's child, parent, spouse, or domestic partner.
Application Process
  1. Communicate with your chair and/or equity advisor as soon as possible if you would like to apply for fall 2020.
  2. Complete the following forms:
    1. UCI-AP-76, Leave of Absence. Check the box for the COVID-19 related leave.
    2. University of California Employee Request for EPSL (select reason #5 on page 5 and complete corresponding section on page 6 ) and EFML (Complete pages 7- 8) https://ucnet.universityofcalifornia.edu/forms/pdf/employee-request-for-epsl-efml.pdf.
  3. Submit forms to Chair for approval and department will forward to Dean for approval.
  4. School submits signed UCI-AP-76 and the University of California Employee Request for EPSL and/or EFML to the Office of Academic Personnel.
  5. Final approval of leave request rests with Vice Provost for Academic Personnel. Decision regarding leave request will be communicated to requestor via School/Department.

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