The UC Outside Activity Tracking System (OATS) is a streamlined, web-based application where faculty members can report outside activities and income, in accordance with UCOP conflict of commitment policies. Its interactive format facilitates the reporting, prior approval, and annual certification of outside professional activities, and helps faculty understand the related conflict of commitment policies.
UC OATS Introduction Video
In UC OATS you can easily comply with policy. Report and manage your outside professional activities, submit and view your forms online, and track your total time. For Health Sciences Compensated faculty, Deans and Faculty Administrators, you can also track your earnings. Additionally, UC OATS will generate an automatic report for you to certify your annual activities at the end of the year. Click the video for a step-by-step guide on how to use UC OATS.
Policies
APP 1-15
APM 025 | Conflict of Commitment and Outside Activities of Faculty Members
APM 671 | Conflict of Commitment and Outside Activities of Health Sciences Compensation Plan Participants
APM 240 | Deans
APM 246 | Faculty Administrators – 100%
Resources
How to Identify a Non-US Talent Recruitment Program
Conflict of Commitment vs. Conflict of Interest
Training & Guides
UC OATS Resources Page
FAQs
Questions?
Faculty: Consult with your department analyst or Dean’s office about policy-related questions.
Department staff: Consult with your dean’s office about policy-related questions.
For technical assistance: oats@uci.edu
UC OATS How To:
APM 025 General Campus Faculty
- How do I report my outside professional activities?
- How do I request prior approval for a Category 1 activity?
- How do I edit an outside professional activity that I have already reported?
- How do I delete an activity that I have already reported?
- I will be exceeding the maximum number of days engaging in my outside professional activity. How do I request to exceed the time threshold?
- How do I submit my annual certification if I did not participate in any outside professional activities?
- How do I submit my annual certification if I participated in outside professional activities?
APM 671 Health Sciences Faculty (for faculty participating in the Health Sciences Compensation Plan)
- How do I report my outside professional activities?
- How do I request prior approval for a Category 1 activity?
- How do I edit an outside professional activity that I have already reported or submitted?
- How do I delete an activity that I have already reported or submitted?
- I will be exceeding the maximum amount of days and/or earnings engaging in my outside professional activity. How do I request to exceed the time or earnings threshold?
- How do I submit my annual certification if I did not participate in any outside professional activities?
- How do I submit my annual certification if I participated in outside professional activities?
Offices Supporting Outside Professional Activity Reporting
| Research Security and International Engagement (RSIE) | To support UCI’s continued engagement and collaboration in research with the international community while also addressing the federal government’s concerns about research security and international engagement, the Office of Research’s website provides helpful resources and updates on this evolving compliance area.
| Research Security and International Engagement website. RSIE can be contacted via email at or-rsie@uci.edu. |
| Conflict of Interest Office (COI) | Outside financial interests facilitate and create opportunities for innovation, collaboration, and support. The Conflict of Interest Oversight Committee (COIOC) supports research and the pursuit of outside financial interests by reviewing financial disclosures to protect the objectivity of the research.
| Office of Research Conflict of Interest Office website. Conflict of Interest Office can be contacted via email at coioc@research.uci.edu. |
| Sponsored Projects | Departments and research units that submit proposals are assigned Sponsored Projects teams consisting of Contract and Grant Supervisor who supervises the Senior Contract and Grant Officers (non-federal team) and the Contract and Grant Officers (federal team). These teams work with the department or unit’s contract and grant staff to review/submit proposals and manage awards.
| Sponsored Projects website. Please contact your assigned Contracts and Grants Officer for more information. |
| Export Controls | Export Controls are federal laws that regulate the shipment or transfer of controlled items, software, technology, or services outside of the United States. In addition, these laws also restrict the release of certain information to foreign nationals in the U.S., otherwise known as a “deemed export”.
| Export Controls website. Export Control can be contacted via email at exportcontrol@uci.edu. |