- Change of duty station, i.e., faculty moving his/her research laboratory and personnel to UCI from non-UCI location; or
- Postdoctoral Scholar bringing his/her own full funding.
The total duration of an individual’s postdoctoral service may not exceed five years, including postdoctoral service at other institutions. Thus, if a Postdoctoral Scholar has already served elsewhere as a Postdoctoral Scholar for four years, s/he may only be hired for one year.
Under very limited circumstances and subject to written request to and approval by the Vice Provost for Academic Personnel, a department may request an exception to appoint a Postdoctoral Scholar for a sixth year appointment.
Yes. Postdoctoral Scholar appointments will typically be in one-year increments, with initial appointment of at least one year. P.I. retains the sole discretion to reappoint or not. If reappointed, subsequent appointment should be at least one year unless the following limited circumstances applies:
- funding is available for less than a full year;
- continuation of project is less than one year;
- visa limitations; or
- a bridge appointment of less than a year at the request of the Postdoctoral Scholar.
If the reappointment is less than one year, the reason supporting such an exception should be clearly stated in the reappointment letter.
Yes, but only in very limited circumstances. The exception to a 100% appointment would be allowed (provide that it is permissible by extramural funding agencies) if requested by the Postdoctoral Scholar for reasons of health, family responsibilities, or employment external to the University. In addition, if a Postdoctoral Scholar is assigned temporary teaching duties, s/he would have a dual appointment as a lecturer and postdoctoral scholar. The dual appointment cannot exceed 100% and the lecturer portion should be for a limited duration.
All exceptions involving Postdoctoral Scholar Appointments at less than 100% must be requested in writing and approved by Vice Provost for Academic Personnel and documented in a written agreement between the PI and Postdoctoral Scholar specifying the reduction in hours of work and concomitant responsibilities.
Yes. Postdoctoral Scholars should have received their appointment letters prior to the commencement of their appointments. Appointment letters must be provided to the Postdoctoral Scholars no later than seven calendar days following the start of the appointment; and at least 30 calendar days prior to the start of reappointment.
A template appointment letter (UCI-AP-PX1), which contains information the University is required to provide to Postdoctoral Scholar, can be accessed at the Academic Personnel website.
Salary and Funding
All Postdoctoral Scholars must be appointed with a salary of at least the minimum salary amount at Step 0 (see Postdoctoral Scholar [NIH-NRSA] Salary scale). When extramural agencies establish stipends at a rate less than the University-established salary/stipend minimum, and the PI and/or the department elects to proceed with the appointment of a Postdoctoral Scholar, the PI and/or the department shall provide additional funding to bring the salary/stipend level of the Postdoctoral Scholar up to the established minimum. The supervisor shall arrange the additional funding prior to the begin date of an appointment.
The following salary increases will be phased in over a three year period. In all cases, these are minimum salaries:
- For Postdoctoral Scholars receiving a salary BELOW the appropriate experience level:
- Between 6/1/2011 and 5/31/2013: Postdoctoral Scholars receiving a salary below the appropriate experience level shall be moved on reappointment or anniversary date (with multi-year appointments) to the appropriate salary rate for his/her experience level or 3%, whichever is less.
- Between 6/1/2013 and 5/31/2014: Postdoctoral Scholars receiving a salary below the appropriate experience level shall be moved on reappointment or anniversary date (with multi-year appointments) to the appropriate salary rate for his/her experience level or 3.5%, whichever is less.
- For Postdoctoral Scholars appointed at the appropriate salary level based on experience:
Between 6/1/2011 and 5/31/2014: The Postdoctoral Scholar appointed at the appropriate salary level based on his/her experience must thereafter receive a salary increase to the appropriate experience based salary rate upon reappointment or on his/her anniversary date (with multiple-year appointment).
- For Postdoctoral Scholars receiving a salary ABOVE the appropriate experience level:Between 6/1/2011 and 5/31/2014: Postdoctoral Scholars appointed above his/her experience level he/she shall receive an annual 2% increase upon reappointment or on his/her anniversary date (with multiple-year appointment).
- Compensation effective June 1, 2014: All Postdoctoral Scholars will be paid at least the appropriate NIH-NRSA salary rates based on their experience.
Yes. The negotiated increases are the minimums that the University must provide to Postdoctoral Scholars within the time period(s) required by the Agreement. Merit increases are separate from the negotiated salary increase or the step increases based on the appropriate experience salary rate of a Postdoctoral Scholar. Merit increases can be provided to Postdoctoral Scholars based on documented meritorious performance, subject to the approval of the Dean in each school.
If a Postdoctoral Scholar receives a mid-year merit increase, s/he will also be eligible for the negotiated salary increase upon reappointment or on his/her appointment anniversary date (if on multiple-year appointment).
Benefits and Leaves
Yes. Postdoctoral Scholars in the employee (TC 3252) who receive regular salary payments are considered Safe Harbor participants and are required to contribute 7.5% of their gross salary to the UC Defined Contribution Plan (DCP). Postdoctoral Scholars are normally not eligible for the UCRP retirement plan*. Postdoctoral Scholars are also required to pay Medicare taxes. The P.I. pays Workers Compensation Assessment and the Benefits Broker Fee.
*Note: Postdoctoral Scholars who are appointed from a previous UCRP eligible position should completely break service with the University before assuming the Postdoctoral Scholar appointment, and should sign a statement acknowledging that they understand they are forfeiting continued participation in the UCRP. If this break in service and signed statement do not occur, the Postdoctoral Scholar will continue to be eligible for UCRP and the University will be responsible for the University contribution.
Yes. Postdoctoral Scholars are eligible for 12 days of paid sick leave per year. These sick days can be used upon the Postdoctoral Scholar’s appointment and must be used in increments of a day. Use of sick leave must be requested in advance or as soon as practicable (for unforeseen illness) with the approval of the supervisor. Postdoctoral Scholars, Supervisors and/or the departments are responsible for tracking the use of sick time by Postdoctoral Scholars.
Note: Unused sick leave is carried over year to year and may be transferred to eligible titles within UC, and/or be reinstated within 15 days of separation. In addition, as the paid personal time off and sick leave days may be used by Postdoctoral Scholars during an approved leave of absence, it is extremely important for Postdoctoral Scholars, Supervisors, and the departments to document personal time off and sick leave usages. Personal time off and sick leave should be requested and approved (or documented in the case of unplanned sick leave) in writing.