Open Search Process – Senate

Overview of Department and School Responsibilities

Initiating the Search Process for a Professor

Department:

  • Department receives FTE from Dean for designated position
  • In consultation with Equity Advisor, Department selects search committee, writes advertisement, views faculty availability data and decides in which journals to advertise
  • Department completes the search plan in AP Recruit.
  • Department routes plan to Dean's Office for approval

Dean’s Office

  • Dean and Equity Advisor review and approve ad and search plan
  • Dean's Office routes plan to AP for audit
  • Dean's Office receives OK to proceed from AP

Collecting Applications and Applicant Diversity Data

Department:

  • Department receives approved ad from Dean's Office and places ad in appropriate advertising venues
  • Department pursues additional search methods as decided upon by Search Committee, in consultation with Equity Advisor and OEOD
  • Department puts every recruitment into AP Recruit
  • Online applicants apply and upload the necessary documents via AP Recruit
  • When online applicants finish all requirements and the application is complete, AP Recruit automatically provides a questionnaire on gender and ethnic diversity
  • Search Committe is encouraged to assess applicant pool in AP Recruit periodically during the recruitment
  • Department can create survey reports at any time, or multiple times throughout the search period

Dean’s Office

  • Equity Advisor consults with Search Committee as search progresses

Analyzing the Applicant Pool and Selecting Candidates for Campus Visits

Department and Dean's Office:

  • When Search Committee has determined that applicant pool composition is appropriate, Department decides on short list of candidates to be invited to campus for interviews
  • Department completes updates AP Recruit with information about applicant pool and short list of candidates
  • Department Chair, Equity Advisor, and Dean review the information in AP Recruit before candidates are invited for interview

 

Conducting Campus Interviews and Selecting the Final Candidate

Department and Dean's Office:

  • Department conducts campus interviews with the candidates
  • Candidates may also be interviewed by the Dean
  • After completing the campus interviews, the Department evaluates all candidates who were seriously considered and decides on a final candidate

 

Final Reporting on the Search Process

Department and Dean's Office:

  • Department completes updates AP Recruit with information about the final candidate ranking and selection process
  • Department generates the Search Report in AP Recruit and routes it to the Dean for approval
  • Dean reviews the Search Report and approves BEFORE a tentative offer is made to the candidate
  • The appointment dossier is forwarded to Academic Personnel (please include the JPF number in the dossier for reference)

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