An academically qualified and registered graduate student in full-time residence employed temporarily to teach a lower-division course. On an exception basis, a graduate student, upon recommendation from the department head, may be assigned an upper-division course or course section (non-graduate level course only) with the written approval of the Graduate Dean and the UCI Academic Senate’s Subcommittee on Courses. Such approval must be obtained in writing prior to the student beginning their assignment/appointment.
- Assist in the instruction of any lower-division course or
- Maybe assigned to conduct the entire instruction of a lower-division course
All instructional activities of graduate student Teaching Associates are to be supervised by a faculty member. A Teaching Associate with extensive teaching experience may be presumed to require less direct supervision. During the academic year, a Teaching Associate may not be assigned responsibility as the Instructor of Record.
Academic Qualifications for Teaching Associates
- Enrollment Requirement — For new and continuing graduate students:
- Enrollment in at least 12 units (full time) during the current quarter — ONLY Readers and Tutors can be employed Part-Time (8 units)
- Combined campus wide employment of no more than 50 percent time (220 hours of assigned workload) or less during any academic quarter.
- Grade/GPA Requirement — For continuing graduate students, during each of the three most recent quarters of enrollment:
- Completion of 8 units or more of upper division or graduate level credit courses.
- A letter grade of C, S, or above in all courses completed.
- No more than two incomplete (I) grades except where stricter school policies apply. In the Henry Samueli School of Engineering, ALL incomplete (I) grades must be cleared prior to Fall quarter.
- A cumulative GPA of 3.1 or higher for Teaching Associates (Associate In)
- Satisfactory academic progress toward the degree objective
- 12 Quarter Teaching Associate Limit
Graduate students who have not advanced to candidacy for the doctorate may be appointed as a Teaching Associate (Associate In) for a maximum of 12 quarters including the full period of the current or proposed appointment. Following advancement to candidacy, a doctoral student is allowed to be appointed to an additional 6 quarters for a total maximum of 18 appointment quarters. An allowable quarter is counted for any quarter in which the student is compensated, at any amount/rate or percent time. Eighteen quarters is the maximum any student may be appointed, irrespective of whether the student has chosen to enroll in more than one graduate program at UC Irvine. As per UC policy, a 19th quarter will not be approved.
- English Language Proficiency Requirements
International and U.S. Permanent Resident graduate students who are not citizens of countries where English is either the primary or dominant language, as approved by the UCI Graduate Council, must pass one of the following English proficiency exams in order to be considered for appointment as a Teaching Associate:
- Test of English as a Foreign Language Internet-based Test (TOEFL iBT), or
- International English Language Testing System (IELTS), or
- UCI Campus SPEAK exam, or
- UCI Campus TOEP exam
Achieving a minimum score of 26 in the speaking portion of the TOEFL iBT, OR a score of 8 in the speaking component of the IELTS OR a score of 50 on the SPEAK exam, OR a score of 5 on the TOEP exam satisfies the oral proficiency requirement and may establish eligibility for a Teaching Associate appointment. Students are responsible for ensuring that the Graduate Division is notified directly of their scores by the testing centers. There is no exception to this requirement.
The following are exempt from the requirement of taking and passing the English language proficiency exams:
- Citizens of the United States (regardless of country of origin)
- Citizens of countries where English is either the primary or dominant language as approved by the UCI Graduate Council. Please contact the Graduate Student Employment Analyst in the Graduate Division for the list of countries that qualify for the exemption.
- International and permanent resident graduate students whose native language is not English, who have completed all years of their high school education in the United States. They are eligible to request an exemption by submitting a request and official high school transcripts to the Graduate Student Employment Analyst in the Graduate Division. No student is permitted to begin an appointment as a Teaching Associate until the exemption has been approved in writing.
- Doc2A Definition & Guidelines
By definition, a Doc2A student is enrolled more than 9 quarters past their advancement to candidacy for the Ph.D. The Doc2A quarter count begins with the quarter immediately following their advancement to candidacy date. The university does not receive state funding for students who are in Doc2A status nor are they included in official enrollment counts. Graduate students in Doc2A status may be appointed to GSR/GSAR titles at the hiring department’s discretion, provided they are making satisfactory academic progress; and to ASE titles at the hiring department’s discretion if they are within the 18-quarter service limit for Teaching Assistants and Teaching Associates; meet academic qualifications including enrollment and grade/GPA requirements; and meet English language proficiency requirements for Teaching Assistants and Teaching Associates (for international and U.S. permanent resident students who are not citizens of countries where English is the primary or dominant language).
Additional Qualifications — Teaching Associate
In addition to the general qualifications for Teaching Associates, all of the following additional qualifications apply for appointment as a Teaching Associate:
- A master’s degree or equivalent training.
- At least one year of teaching experience (such as that of a Teaching Assistant) within or outside of the University.
To teach an upper division course, a Teaching Associate must meet the following additional requirements:
- Advancement to candidacy for a Ph.D. degree.
- Within normative time-to-degree.
- In advance of the appointment, an exception approved in writing by the Graduate Dean and the UCI Academic Senate’s Subcommittee on Courses.