Additional UC Compensation and Academic Enrichment Funds (AEFs)

Overview

“Additional UC Compensation” refers to , stipends, summer salary, payments for overload teaching in self-supporting programs and otherwise, and other types of University-paid compensation that are in addition to the faculty member’s annual salary and reflect academic activities in addition to the faculty member’s usual job duties (“Additional Academic Activities”).

Additional UC Compensation can be either:

  1. distributed as additional compensation payments at the time of the Additional Academic Activities,
  2. deposited into an Academic Enrichment Fund (AEF) that can be used by the faculty member to  support the faculty member’s university activities or,
  3. split, some amount paid as a direct payment and some amount deposited to an Academic Enrichment Fund (AEF).

Additional Compensation Payments

Additional UC Compensation shall be paid to the faculty member when the Additional Academic Activities are conducted, unless the faculty member completes and submits the UCI-AP-AEF form before rendering the service(s) and elects to have the Additional UC Compensation allocated to an AEF account. In other words, if a faculty member does not make an election, the default is that Additional UC Compensation will be paid to the faculty member as compensation at the time of the Additional Academic Activities. Once an election has been made, it is irrevocable.

Academic Enrichment Fund (AEF) Accounts

  1. As an alternative to receiving additional compensation payments, Senate faculty members may elect to deposit the Additional UC Compensation into an AEF account prior to rendering the Additional Academic Activities by submitting the UCI-AP-AEF form.
  2. Schools will need to put AEFs in place for faculty who elect to receive money in research accounts in lieu of direct compensation (stipends, summer salary, etc.).
  3. Once the election has been made to allocate Additional UC Compensation into an AEF account, the faculty member cannot change the designation of such funds.
  4. Once Additional UC Compensation is allocated to an AEF, those funds cannot be used for the faculty member’s salary support  (g., summer salary, NSTP).  (Neither can any funds already in an AEF be used for the faculty member’s salary support.)
  5. AEF accounts may be used to support University-related professional expenses by reimbursing expenditures that can be characterized as either:
    1. An allowable direct charge, or
    2. Reimbursable University-related business expenses incurred and documented consistent with University business and finance and accounting guidelines in support of the faculty member’s academic work, or
    3. Recognized uses of reimbursable expenses include the following:
      1. Travel, meeting expenses
      2. Salary and related benefits costs for personnel other than the faculty member: graduate students, postdoc, research associates, administrative assistants
      3. Supplies: laboratory, office
      4. Books, subscriptions, memberships.
    4. Reimbursement from, or charge to, an AEF account is subject to applicable University policies governing reimbursement of allowable expenses, including the approval for the use of funds in AEF.
  6. Restrictions on AEF Accounts
    1. An AEF account may not be used by the faculty member to pay additional compensation (e.g., summer salary, NSTP) to the faculty member.
    2. In the event of separation, retirement, or termination of employment, any outstanding balance in an AEF account remains the property of the University.
    3. Once funds have been allocated to an AEF account, the designation cannot be changed.
  7. Use of AEF Accounts for Emeritus Faculty: Subject to the guidelines described above, emeritus faculty may continue to use their AEF accounts under the following circumstances.
    1. If the emeritus faculty member has a recall appointment at UC Irvine for teaching, research or service, or
    2. If the emeritus faculty member is demonstrably active at UC Irvine as evidenced by active grants, active graduate student supervision, or active participation in departmental service activities.

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