APP 7-10: Leaves and Family Friendly Policies

For Non-Represented Academic Appointees

Provisions for Leaves of Absence and Active Service Modified Duties (ASMD) applicable for Unit 18 appointees (lecturers, supervisors of teacher education, and teachers-special programs), which are represented by the AFT, are available in Article 12 – Leaves of Absence and Active Service Modified Duties in the Non-Senate Instructional Unit Agreement.

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A. Definition of Leave of Absence
  1. An academic appointee is considered to be on a leave of absence any time he or she takes a leave from normal duties during the prescribed periods of service. Academic appointees who leave the campus prior to obtaining formal approval are in violation of university policy.
  2. Fiscal Year Appointments are in service to the university throughout the year, except during official university holidays. UC Irvine’s Academic and Administrative Calendar lists the official holidays.
  3. Academic Year Appointments are expected to be in residence from the first day of the fall quarter through the last day of the spring quarter, except during official university holidays. UC Irvine’s Academic and Administrative Calendar lists the actual quarter dates and official holidays. Academic-year appointees may be absent during the periods between quarters without requesting an official leave, unless they are traveling on official university business.
B. Types of Leaves

Academic appointees are required to be in service to the University during prescribed periods of the academic year. All absences during this period fall into one of the following categories:

  1. Sick/Medical Leave (APM 710):
    • Appointee’s own personal illness;
    • Appointee becomes disabled
    • Appointee’s work-related injury or illness
    • Appointee is pregnant
  2. Family and Medical Leave (APM 715)
    • Appointee’s own serious health condition;
    • Appointee becomes disabled;
    • Appointee’s work-related injury or illness
    • Appointee is pregnant
    • To care for the appointee’s child, parent, spouse, or domestic partner (same sex or opposite-sex) with a serious health condition;
    • To care for the appointee’s newborn child or a child newly placed with the appointee for adoption or foster care.
  3. Sabbatical Leave (APM 740)
    • To engage in intensive programs of research and/or study
  4. Leave for Service to a Government Agency (APM 750)
    • Appointee consults or provides other services to governmental agencies
  5. Military Leave (APM 751)
    • Reserve training duty
    • War or national emergency
    • National conscription
    • Service related to national defense
  6. Leave to Attend a Professional Meeting (APM 752)
    • Attending a professional meeting/conference
  7. Other Leaves With Pay (APM 758)
    • Someone passes away
  8. Other Leaves Without Pay (APM 759)
    • Someone passes away
  9. Holiday (APM 720)
    • Official holidays for both academic-year and fiscal-year appointees
  10. Vacation (APM 730)
    • Vacation policy for both academic-year and fiscal-year appointees
  11. Jury Duty
    • Appointee is providing jury service
C. Reasonable Accommodations

Appointee is disabled or becomes disabled.

The University provides reasonable accommodation (APM 711) to otherwise qualified academic appointees who are disabled or become disabled and need assistance to perform the essential functions of their positions. Accommodation options will be considered in an interactive process with the appointee.

D. Family Friendly Policy

UC Irvine’s Family Friendly Policy (APM 760) is intended to assist academic appointees in balancing the needs of work and family.  Here are the four types of Family Friendly Policy that are available to academic appointees:

  1. Childbearing Leave (Pregnancy Disability) (APM 760-25) — Appointee had a baby, adopted a child or become a foster parent.
  2. Active Service-Modified Duties (APM 760-28) — Appointee had a baby, adopted a child or become a foster parent.
  3. Parental Leave (APM 760-27) — Appointee had a baby, adopted a child or become a foster parent.
  4. Stopping the Clock for the Care of a Child or Children (APM 760-30) — An appointee at the Assistant level who is responsible for 50 percent or more for  the care of a child or children.

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