Data Importing — Courses Taught and BibTex files

We are very excited to announce enhancements to myData to start the new year!

The first enhancement is for the “Courses Taught” section. Course information will be updated automatically each quarter in myData, beginning with Fall 2014 courses.  The information is fed from the Registrar’s data and will be reported in arrears in order to capture accurate information (Fall course information will be uploaded 2-3 weeks into Winter quarter, Winter course information will be uploaded 2-3 weeks into Spring quarter, and Spring  course information will be uploaded 2-3 weeks into Summer quarter).  Faculty will still be able to make corrections to the information in myData.

The second enhancement is a new feature that allows users to export publication records from a reference manager or database into a BibTex file or pull citations into myData directly from PubMed (without having to save the data into a BibTex file).

The tool can be found by logging into myData: under “Publications and Creative Activity”, “Intellectual Contributions (Publications, etc.)” link.

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Instructions for the new feature can be found here:

Bibtex: http://www.digitalmeasures.com/activity-insight/docs/bibtex.html

PubMed: http://www.digitalmeasures.com/activity-insight/docs/pubmed.html

In the “Pick collaborators” step, you are given the option to state whether or not any of the collaborators listed are senate faculty members at UCI. Non-Senate faculty members will appear as “This person wasn’t found in the system with University of California, Irvine.” This is fine, as only senate faculty are currently listed in myData. Continuing will not result in an incorrect import.

If a collaborator is a senate faculty member but does not appear on the list, then you can select the “If the person is not with University of California, Irvine, click here.” option. Continuing will not result in an incorrect import.

If the tool identifies a duplicate publication that already currently exists in myData, do not accept it if you already included special notes/comments/Role Share and Contributions because it will write over anything you already have.

We have been waiting on this tool for a very long time and hope it will ease the challenges of loading publication information for our faculty.

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